Key takeaways
What we covered
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02:10
Why payroll day brings panic
Last-minute corrections, salary queries and the same problems every month.
06:18
Three hours before cut-off
Missing records, pending approvals and one small correction after another.
08:22
Five attendance problems that hit payroll
Incomplete capture, late approvals and missing punches.
12:27
Proactive device checks
Device health, connectivity and routine maintenance.
14:29
A monthly payroll calendar
Cut-off dates that keep the month on track.
17:31
From punch cards to transparency
What employees lost when attendance went digital.
18:33
Employee self-checks
Kiosks for frontline workers and the mobile app for everyone else.
20:35
Device monitoring and alerts
A live dashboard and early-morning SMS or email alerts.
24:40
Who is responsible?
A responsibility matrix for power, network and device faults.
27:43
Enrollment, transfers and exits
Moving and removing access automatically from the HR system.
30:45
Access controls
Locking doors by shift and blocking a seventh consecutive day.
33:48
Power, cabling and surge protection
Why installations drift from standards, and a six-monthly checklist.
35:54
The PDPA compliance clinic
Could HR produce the evidence if an audit happened tomorrow?
38:57
Where Sri Lanka stands
Moving from moderate to robust data governance.
41:00
Data as an asset
Confidentiality, integrity and availability across product, people and procedures.
42:01
Classify and label your data
Public, internal, confidential and restricted, and the steps to get there.
49:10
Authentication and access
MFA, single sign-on, account locks and privileged access reviews.
53:16
Data in transit and at rest
Securing every step of the data journey.
56:21
Audit trails and sharing data
Logging changes, and why Excel, WhatsApp and public drives are risky.
58:25
AI risks and staying updated
Training, periodic reviews and the PeoplesHR Trust Portal.
60:26
Your audit-ready checklist
The six things to have in place from today.
61:26
Audience Q&A
Kiosk payslips, anonymizing leavers, safe storage and who audits PDPA.
Q&A highlights
Kiosks can be fitted with a printer. Workers log in with their fingerprint or face and print their payslip, much like using an ATM.
Employee records are kept for seven years to meet legal requirements, then moved to cold storage. Once an employee is made inactive, only a designated administrator can view their data, and it is removed from attendance devices.
Use internal or licensed storage with encryption and data labeling, covered by an agreement with the provider, and encrypt communication channels with HTTPS and TLS.
Sri Lanka's Data Protection Authority, which was recently established, is responsible for auditing organizations.
Yes. The cloud versions comply with the PDPA, and every release is updated to keep up with regional and global requirements.
Resources from the session
RESOURCE · SECURITY
PeoplesHR Trust Portal
Security policies, certifications and compliance updates, kept current for each region.
Make payroll day a calm one
Watch the full session, or talk to PeoplesHR about attendance tracking and data protection built into HR.
