PRIVACY POLICY
Introduction This Privacy Notice explains how PeoplesHR collects and uses your personal data. This includes the “lawful basis for processing” your personal data. PeoplesHR is the “Data Controller” of the personal data you (“Data Subject”) provide us. We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes the PeoplesHR’s policies and practices regarding its collection and use of your personal data, and sets forth your privacy rights. We understand that information privacy is a continuous responsibility and so we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies. Data Protection Officer PeoplesHR is headquartered in Colombo, Sri Lanka. PeoplesHR has appointed an internal Data Protection Officer for you to contact if you have any questions or concerns about the PeoplesHR personal data policies or practices. The PeoplesHR Data Protection Officer’s contact information is as follows: DPO@peopleshr.com (+94) 114621111 1. How we collect and process your personal information1.1. Personal Information You Give To Us When:
1.1.1.You Have Made a Request for a Demo
For this request, you will share the details including but not limited to name, email address and telephone number, on the demo request form available on the website. PeoplesHR will be processing this information based on “Legitimate Interest” to respond to the request made and for ongoing communication related to the initial query.
When you are in the process of acquiring one or more of our products and services: we use this personal data to answer any further queries including around the product and/or service terms and conditions and for the provisioning of the product and/or service. This is based on “Contractual necessity”
1.1.2.Your Correspondence with PeoplesHR
If you correspond with us by email, the postal service, or other form of communication, we may retain such correspondence and the information contained in it and use it to respond to your inquiry; to notify you of any PeoplesHR events, publications or other services or to keep a record of your complaint or request. As always, if you wish to have PeoplesHR “erase” your personal information or otherwise refrain from communicating with you, please contact us at info@peopleshr.com
When you have expressed interest in our products and services: we use this to answer any queries that you may have about PeoplesHR products and services, the website or other related queries based on “Legitimate Interest”.
1.1.3.You Subscribe To Our Publications
If you subscribe via PeoplesHR’s website to receive the latest news, articles, events and webinars you are providing your “Consent” for PeoplesHR to email you accordingly. You may unsubscribe at any time by using the link included at the bottom of each of these emails. You may also opt out of receiving any marketing solicitation from us, including email, direct mail, and phone solicitations, by contacting us at dataprotection@peopleshr.com. This website contains links to other websites: PeoplesHR is not responsible for the privacy practices or the content of other websites.
If we have been emailing you about PeoplesHR’s products and services as you requested to receive information from PeoplesHR prior to the availability of the subscribe option on PeoplesHR’s website, we will continue to do so based on “Legitimate Interest”. You may unsubscribe at any time by using the link included at the bottom of each of these emails.
If you buy from us or have a quote from us, we will email you information about similar services and products. Our processing in this case is based on “Legitimate Interest”. You can always opt out at any time by using the unsubscribe link included at the bottom of each email.
1.1.4.If you do unsubscribe or opt out of marketing, we will keep your name, email address, and mark them as ‘do not mail’ so that you will not receive any further marketing communications.
1.1.5.You Are an Existing Customer
When you are a Customer: we use this personal data, based on “Contractual necessity” to;
- notify you about changes to the PeoplesHR Product and Services you use
- provide support for the PeoplesHR Product and Services you use.
1.1.6.You Have Applied For a Job with Us
If you have sent us your curriculum vitae (CV), or we have received your CV from a recruitment agency, we will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.
The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for but it might affect your application if you don’t.
We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary. If you are unsuccessful, we will hold your CV for a further six months.
If you are successful, we will provide you with details on the further information we will require, why and what we will do with it during the offer process and your employment.
1.1.7.You Wish To Attend Or Request To Attend A Live Event And Web Conference.
PeoplesHR hosts events and web conferences throughout the year. These include in-person events or seminars as well as web conferences with related to our solutions. When you register for an event or web conference we collect your name and contact information (Email, Mobile/Telephone number), which we then store in our database and use it to provide you the information related to the event or web conference that you have registered for, or even to send you information related to the event you have just attended. Additionally, at live events we take general photographs and video of the audience, which will be used in social media when posting material related to the event. We process this information to fulfil the request you have made to receive information related to the events.
2. When you have not shared personal information You can make use of the resources available in the website that is accessible without giving us your personal data. However, some personal information is necessary so that PeoplesHR can supply you with services you have request, and to authenticate you so that we know it is you and not someone else. If you decline to provide the requested Personal Information, we may not be able to process your inquiry or other requests. 3. Personal information we get from third parties The contact information obtained from marketing third parties are vetted for consent prior to sending marketing materials. If a new contact wishes to unsubscribe from the email notifications, they can do so by clicking the unsubscribe link in the first email that we send out. Use of Peopleshr.com Website PeoplesHR websites collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of PeoplesHR websites, including history of the pages you view. We use this information to design our site to better suit our user’s needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyse trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences. PeoplesHR has “Legitimate Interest” in understanding how visitors, customers, and potential customers use the website. This assists PeoplesHR in providing more relevant products and services.- Cookies PeoplesHR has made available a comprehensive Cookie Notice that describes the cookies used on the peopleshr.com website and provides information on how users can accept or reject them.
- Third Party Websites Hyperlinks Our websites include hyperlinks to, and details of, third party websites. We have no control over, and are not responsible for the privacy policies of third parties. A third-party cloud service provider on servers located in Sri Lanka and Singapore currently hosts this website.
- In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
- If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction. PeoplesHR will not rent nor sell your personal data to anyone.
- You have the right to access personal data held about you.
- You have the right to have inaccuracies corrected for personal data held about you.
- You have the right to have personal data held about you erased.
- You have the right to object to direct marketing being conducted based upon personal data held about you
- You have the right to restrict the processing for personal data held about you, including automated decision-making.
- You have the right of withdrawal of the consent and the right to object to processing.
- We keep this Privacy Notice under regular review as the information in this notice is expected to change. We reserve the right to amend the Privacy Notice and Conditions of Use at any time, for any reason, without notice to you, other than the posting of the amended Privacy Notice and Conditions of Use at this Site. We will take reasonable steps to draw your attention to any changes to it. However, to be on the safe side, we suggest that you read this document each time you use the website to ensure that it still meets with your approval. This Privacy Notice was last updated in 2023.